Summary
The objective of the Contract Admin Assistant is to evaluate and execute contracts, ensuring all contractual risks are identified and mitigated to provide a fair and balanced agreement that benefits all parties involved. The duties of this position are to assist in reviewing, negotiating, and executing a variety of company contracts, including Master Agreements, Subcontracts, and Lease Agreements. The Contracts and Insurance Admin Assistant must be observant and pay strong attention to even the smallest detail, which could have a potentially significant impact on the company. This position must comprehend contract language to minimize operational and financial risks to the company.
Duties And Responsibilities
- Review, process, and follow up with all contracts and supporting documentation.
- Evaluate risk-related language to anticipate possible implications and create language to minimize liability.
- Become the point of contact with customers on contractual and insurance matters. PDF creation skills, scanning of documents, paper documents filing.
- Maintain organized filing systems, both electronic and physical.
- Assist in negotiating contract terms and provide recommendations to the customer so a consensus can be reached.
- Be resourceful with language to resolve stalemate issues.
- Provide support to project managers and other departments regarding contractual needs and requirements.
- Assist in managing contract milestone activities and close out documents to coincide with contract commitments.
- Maintain and organize a system of physical and digital records.
- Provide insurance certificates and related documents needed to comply with the project.
- Complete enrollment or opt-out procedures for projects that mandate participation in OCIPs, CCIPs or WRAP.
- Assist in Reviewing and managing the company’s insurance policies and claims.
- Reliable and predictable attendance is required for the function of this job*
- Duties and responsibilities may be changed at any time*
Education And Experience
One-year certificate from college or technical school; or one to two-year related experience and/or training; or equivalent combination of education and experience. Basic knowledge of the construction documents and project coordination recommended and familiarity with accounting procedures.
Qualifications
- Requires the ability to read, write, and speak English. It is required to have the ability to comprehend instructions, written correspondence, and read lists and reports.
- Requires the ability to use Microsoft Word, Excel, and Outlook. Knowledge in Sage 100 is preferred but not required.
- Basic math skills are required; the ability to calculate figures and amounts such as interest, percentages, area, and volume.
- The ability to apply common sense to verbal and written instructions that have been given to you is a must. The ability to define problems, collect data, establish facts, and draw conclusions.
- The ability to apply common sense to verbal and written instructions that have been given to you is a must. The ability to define problems, collect data, establish facts, and draw conclusions.
- Ability to read, analyze, and interpret the most complex documents. The ability to respond effectively to the most sensitive inquiries or complaints. Ability to write letters using original or innovative techniques. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Certificates, Licenses, Registrations
N/A
